UCLA Special Events & Protocol - UCLA Forms of Address


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UCLA FORMS OF ADDRESS

Special Events & Protocol is your resource for answering questions regarding the proper forms of address for dignitaries/VIPs. We’ve listed a few of the most common questions here. As a general rule, you should always verify names, addresses, and personal preferences prior to the occasion. For more information, email Patricia Lippert. When corresponding to elected officials, review these general guidelines. For more information email Kim Kovacs, Executive Director of Federal Relations.

Chancellor	Mayor of Los Angeles
Executive Vice Chancellor	Governor of California
Dean	American Ambassador
UC President	Foreign Ambassador in the United States

Chancellor

Business:	Chancellor Gene Block University of California, Los Angeles 2147 Murphy Hall Mail Code 140501
Social:	Chancellor Gene Block and Mrs. Carol Block
Table Assignment Envelope:	Chancellor Block and Mrs. Block
Place Cards:	Chancellor Block
Name Tags:	Gene Block Chancellor
Salutation:	Dear Chancellor Block:

Executive Vice Chancellor

Business:	Dr. Scott Waugh Executive Vice Chancellor and Provost University of California, Los Angeles 2147 Murphy Hall Mail Code 140501
Social:	Dr. Scott Waugh
Table Assignment Envelope:	Executive Vice Chancellor and Provost Waugh
Place Cards:	Executive Vice Chancellor and Provost Waugh
Name Tags:	Scott Waugh Executive Vice Chancellor and Provost
Salutation:	Dear Dr. Waugh:

Dean

Business:	Dr. John Doe Dean Division of Social Sciences UCLA College 1312 Murphy Hall Mail Code 140501
Social:	Dr. and Mrs. John Doe
Table Assignment Envelope:	Dean Doe and Mrs. Doe
Place Cards:	Dean Doe Mrs. Doe
Name Tags:	John Doe Dean Division of Social Sciences UCLA College
Salutation:	Dear Dr. Doe:

UC President

Business:	President Mark G. Yudof University of California 1111 Franklin Street, 12th Floor Oakland, California 94607-5200
Social:	President and Mrs. Mark G. Yudof
Table Assignment Envelope:	President Yudof and Mrs. Yudof
Place Cards:	President Yudof Mrs. Yudof
Name Tags:	Mark G. Yudof President University of California
Salutation:	Dear President Yudof:

Mayor of Los Angeles

Business:	The Honorable Antonio Villaraigosa Mayor of Los Angeles 200 North Spring Street, Room 303 Los Angeles, CA 90012
Social:	The Honorable Antonio Villaraigosa
Table Assignment Envelope:	Mayor Villaraigosa
Place Cards:	Mayor Villaraigosa
Name Tags:	Antonio Villaraigosa Mayor of Los Angeles
Salutation:	Dear Mayor Villaraigosa:

Governor of California

Business:	The Honorable Jerry Brown Governor of California State Capitol Building Sacramento, California 95814
Social:	The Honorable The Governor of California and Ms. Brown
Table Assignment Envelope:	The Governor of California and Ms. Brown
Place Cards:	The Governor of California The First Lady of California
Name Tags:	Jerry Brown The Governor of California Anne Gust Brown The First Lady of California
Salutation:	Dear Governor Brown:

American Ambassador

Business:	(at post) The Honorable John Doe Ambassador of the United States of America Address (away from post) The Honorable John Doe American Ambassador to (country) Address
Social:	(at post) The Ambassador of the United States of America (and Mrs. Doe) (away from post) The Honorable The American Ambassador to (country) (and Mrs. Doe)
Table Assignment Envelope:	(away from post) The American Ambassador to (country) (Mrs. Doe)
Place Cards:	(away from post) The American Ambassador to (country) (Mrs. Doe)
Name Tags:	(away from post) John Doe The American Ambassador to (country) (Mrs. Doe)
Salutation:	Dear Mr. Ambassador:

Foreign Ambassador in the United States

Business:	His Excellency John Doe Ambassador of (country) Address
Social:	His Excellency The Ambassador of (country) (and Mrs. Doe)
Table Assignment Envelope:	The Ambassador of (country)
Place Cards:	The Ambassador of (country) (Mrs. Doe)
Name Tags:	John Doe The Ambassador of (country) (Mrs. Doe)
Salutation:	(informal) Dear Mr. Ambassador: (formal) Excellency:

CORRESPONDENCE TO ELECTED OFFICIALS

Here are some general guidelines to following when corresponding to elected officials. Contact Kim Kovacs, Executive Director of Federal Relations, for additional information.

Members of Congress - U.S. Senate and House of Representatives

Whenever possible, correspondence should be sent to the District Office address. Washington, DC correspondence should be sent by fax or, if possible, hand delivered. Depending on the number of pieces, hand delivery can be arranged through the University of California Office of Federal Governmental Relations. Packages are not accepted.

White House Correspondence

Correspondence must be sent via fax. Packages are not accepted.

Cabinet Secretaries

Correspondence may be sent via the USPS. However, time sensitive correspondence should be faxed or hand delivered.