Protocol
Guidelines
> Protocol guidelines
and templates
UCLA FORMS OF
ADDRESS
Special Events and Protocol
is your resource for answering questions regarding the proper
forms of address for dignitaries/VIPs. We’ve listed a few
of the most common questions here. As a general rule, you should
always verify names, addresses, and personal preferences prior
to the occasion. For more information, email Patricia
Lippert. When corresponding
to elected officials, review these general guidelines.
For
more information email Kim
Savage, Executive Director of Federal Relations.
Chancellor
| Business: |
Chancellor Gene D. Block
University of California, Los Angeles
2147 Murphy Hall
Mail Code 140501 |
| Social: |
Chancellor and Mrs. Gene D. Block |
Table Assignment
Envelope: |
Chancellor Block and Mrs. Block
|
| Place Cards: |
Chancellor D. Block |
| Name Tags: |
Gene D. Block
Chancellor |
| Salutation: |
Dear Chancellor Block |
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Executive
Vice Chancellor
| Business: |
Dr. Scott Waugh
Acting Executive Vice Chancellor and Provost
University of California, Los Angeles
2147 Murphy Hall
Mail Code 140501 |
| Social: |
Dr. Scott Waugh |
Table Assignment
Envelope: |
Acting Executive Vice Chancellor and Provost Waugh |
| Place Cards: |
Acting Executive Vice Chancellor and Provost Waugh
|
| Name Tags: |
Scott Waugh
Acting Executive Vice Chancellor and Provost |
| Salutation: |
Dear Dr. Waugh |
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Dean
| Business: |
Dr.
John Doe
Dean
Division of Social
Sciences
UCLA College
1312 Murphy Hall
Mail Code 140501 |
| Social: |
Dr. and Mrs. John Doe |
Table Assignment
Envelope: |
Dean Doe and
Mrs. Doe
|
| Place Cards: |
Dean Doe
Mrs. Doe
|
| Name Tags: |
John Doe
Dean
Division of Social Sciences
UCLA College
|
| Salutation: |
Dear Dr. Doe |
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UC
President
| Business*: |
President Robert C. Dynes
University of California
1111 Franklin Street, 12th Floor
Oakland, California 94607-5200 |
| Social: |
President and Mrs. Robert Dynes |
Table Assignment
Envelope: |
President Dynes and Mrs. Dynes |
| Place Cards: |
President Dynes
Mrs. Dynes |
| Name Tags: |
Bob Dynes
President
University of California |
| Salutation: |
Dear President Dynes |
*Correct
protocol states that a nametag should contain the guest’s
name as it is used in conversation. President Dynes prefers that
his nametag be listed as Bob Dynes.
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Mayor
| Business: |
The Honorable Antonio Villaraigosa
Mayor of Los Angeles
200 North Spring Street, Room 303
Los Angeles, CA 90012 |
| Social: |
The
Honorable
The
Mayor of Los Angeles
and Mrs. Villaraigosa
|
Table Assignment
Envelope: |
Mayor Villaraigosa and Mrs. Villaraigosa |
| Place Cards: |
Mayor
Villaraigosa
Mrs. Villaraigosa |
| Name Tags: |
Antonio Villaraigosa
Mayor of Los Angeles
or
Antonio Villaraigosa |
| Salutation: |
Dear Mayor Villaraigosa |
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Governor
| Business: |
The Honorable Arnold Schwarzenegger
Governor of California
State Capitol Building
Sacramento, California 95814 |
| Social: |
The
Honorable
The Governor of California
and Ms. Maria Shriver
|
Table Assignment
Envelope: |
The Governor of California and Ms. Shriver |
| Place Cards: |
The Governor of California
Ms. Shriver |
| Name Tags: |
Arnold Schwarzenegger
Governor of California |
| Salutation: |
Dear Governor Schwarzenegger |
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Ambassador
to the United States
| Business: |
(at
post)
The
Honorable John Doe
Ambassador
of the United States
Address
(away
from post)
The
Honorable John Doe
Ambassador
of the United States to (country name)
Address
|
| Social: |
The Honorable The
Ambassador of the United States and Mrs. Doe |
Table Assignment
Envelope: |
The Ambassador
of the United States |
| Place Cards: |
The
Ambassador of the United States |
| Name Tags: |
John Doe
Ambassador
of the United States |
| Salutation: |
Dear Mr. Ambassador |
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Foreign
Ambassador in the United States
| Business: |
His
Excellency John Doe
Ambassador
of (country)
Address
|
| Social: |
His Excellency
The Ambassador of (country) and Mrs. Doe |
Table Assignment
Envelope: |
The Ambassador
of (country) |
| Place Cards: |
The
Ambassador of (country) |
| Name Tags: |
John Doe
Ambassador
of (country) |
| Salutation: |
Dear Mr. Ambassador
(informal)
Excellency (formal) |
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CORRESPONDENCE
TO ELECTED OFFICIALS
Here
are some general guidelines to following when corresponding to
elected officials. Contact Kim
Savage, Executive Director of Federal Relations, for additional
information.
Members
of Congress - U.S. Senate and House of Representatives
Whenever
possible, correspondence should be sent to the District Office
address. Washington, DC correspondence should be sent by
fax or, if possible, hand delivered. Depending on the number of
pieces, hand delivery can be arranged through the University of
California Office of Federal Governmental Relations. Packages
are not accepted.
White
House Correspondence
Correspondence
must be sent via fax. Packages are not accepted.
Cabinet
Secretaries
Correspondence
may be sent via the USPS. However, time sensitive correspondence
should be faxed or hand delivered.
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