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Protocol Guidelines
The following protocol guidelines and templates have been created to assist
you with planning your event.
(For
UCLA External Affairs Department Use)
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UCLA
Forms of Address
Special Events and Protocol is your resource for answering questions
regarding the proper forms of address for dignitaries/VIPs. We’ve
listed a few of the most common questions here. For more information,
email Patricia Lippert,
Special Events and Protocol.
The UCLA Medal
The UCLA Medal was created to honor those individuals who have
made extraordinary and distinguished contributions to their professions,
to higher education, to our society, and to the people of UCLA.
It is UCLA’s highest honor. This link provides information
on the history, the nomination process and past recipients of
the medal. For more information, email Noelle Moss, Special Events and Protocol.
Dignitary Visits to Campus: Protocol and Notification Procedures
External Affairs has been designated as the central campus resource
for issues of protocol and assistance in connection with campus
visits of state, national and international dignitaries.
These guidelines have been developed to ensure that the event
will be well coordinated throughout the university. For more information, email Marina Banach, Special Events and Protocol.
Chancellor’s
Invitation Style Guide
This style guide applies to events held at the UCLA Chancellor’s
Residence and to campus-wide events honoring a noted dignitary.
The protocol information may be used as a guideline for any invitation
with the Chancellor, his wife, or the Executive Vice Chancellor's
name on it.
UCLA
Graphic Identity Program
This
site introduces UCLA's new logo and graphic identity system. The
Graphic Standards Manual has detailed guidelines for use of the
UCLA logo, signature and colors.
Using a standard UCLA logo and color will enhance the association
of UCLA with world-class quality through visual repetition, and
thus help demonstrate the quality and breadth of the academic
enterprise.
Flag
Protocol for UCLA Events
Flag
protocol for UCLA events is noted here. For
UCLA's general flag display guidelines, refer to
UCLA Policy 115.
Chancellor’s
Attendance Request Form and Guidelines
(For UCLA External Affairs Department
Use)
This form should be completed to request the participation of
the Chancellor, his wife or the Executive Vice Chancellor at your
External Affairs event.
Athletics
Attendance Request Form
(For UCLA External Affairs Department
Use)
This form should be completed to request the participation of Athletic Director Daniel Guerrero, Head Football Coach Rick Neuheisel and Head Basketball Coach Ben Howland. These requests are coordinated through the Vice Chancellor’s Office for all External Affairs events, meetings and other activities.
Event-Related Printed Materials Review Process
(For UCLA External Affairs Department
Use)
All External Affairs event-related printed material that includes
the name of the Chancellor, his wife, and/or the Executive Vice
Chancellor requires their approval prior to publication or distribution.
This document reviews the process and timeline.
Briefing
Materials Template
(For UCLA External Affairs Department
Use)
The sponsoring unit is responsible for preparing briefing materials
for their events and meetings attended by the Chancellor, his
wife and/or the Executive Vice Chancellor. Briefing materials
should include a cover memo and event details such as time, date,
location, purpose, the program or agenda, key participates and
guests, bios, and contact information.
Remarks
Template
(For UCLA External Affairs Department
Use)
Preparation of major speeches and remarks for the Chancellor,
his wife, and/or the Executive Vice Chancellor is the responsibility
of the Executive Communications. Once you have received confirmation
that any of these campus leaders will be participating in your
event, this form should be completed.
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